Services

Understanding What You Need

Managing your financial records on your own can be challenging and even problematic when it’s not your specialty. Or if outsourcing, you may be paying more for a CPA to handle your day-to-day bookkeeping, or trying to “save” money by hiring an inexpensive bookkeeper who relies on automated processing without a sufficient understanding of accounting.

As an experienced bookkeeper, I will process and manage all of your day-to-day bookkeeping needs personally. I’ll prepare financial statements for management, support your annual tax preparations and filings, and customize my focus to address your unique bookkeeping needs.

My Professional Bookkeeping Services

Income and Accounts Receivable (A/R)

Record all income and receivables
Recognize revenue for advanced payments
Support outgoing invoicing and statement preparations
Support collections on A/R amounts due
Grant recording and fund tracking by account and class as needed
Maintain customer/client/donor account profiles
Maintain and organize receipts, contracts, and supporting documentation

Expenses and Accounts Payable (A/P)

Record all expenses and bills payable
Process approved expense and/or credit card charges as needed
Prepare checks and schedule bill payments as approved
Coordinate with vendors as the A/P contact on the client’s behalf
Investigate and resolve discrepancies in expenses or A/P accounts
Reconcile vendor billing statements and notes payable
Support sales tax reporting and remit tax payments as needed

Payroll Processing, Contractor Payments, and Owner Disbursements

Calculate pre-payroll reporting and provide a preview for approval
Process payroll for employees and contractors
Support payroll tax filings as needed
Maintain current employee payroll and benefit records
Reconcile payroll, taxes, and benefit deductions
Maintain contractor records, including collecting W-9 information
Schedule and coordinate contract payments
Schedule and coordinate owner disbursements as appropriate
Update all payroll tax and SUI rates annually or as needed
Reconcile quarterly statements (Form 941 & TWC)

Monthly Reconciliations and Reviews

Reconcile all bank/credit union accounts
Reconcile all credit card accounts
Reconcile payment platform accounts, e.g., PayPal, Stripe, Square, etc.
Reconcile all asset accounts, such as investments, A/R, etc.
Reconcile all liability accounts, such as mortgage, loans/notes, A/P, etc.
Review sales and complete tax filing with the Comptroller as needed
Review grants to ensure spending compliance and balances

Periodic Journal Entries and Maintenance

Allocate prepaid annual insurance or other prepayments
Record fixed asset and depreciation as scheduled
Record end-of-year accrual entries for prepaids, payables, payroll, benefits, etc.
Record other adjusting entries as needed
Set up and maintain the Chart of Accounts

Financial Reporting

Provide standard monthly, quarterly, and annual financial reports to management
Create custom reports for other stakeholders, such as board members or grant funders
Support annual budget preparation and tracking through budget vs actual reports
Design Excel spreadsheets for specialized tracking and reporting as needed

Tax Filing and Audit Support

Provide data to support the completion of IRS annual tax filings, including Form 990 for nonprofits, and Form 1065 for partnerships
Communicate with a CPA to provide tax form information or to support audit reviews
Prepare, file, and distribute all outgoing IRS Form 1099s
Request and reconcile all incoming IRS Form 1099s

Other Services

Bookkeeping clean-up when things have gone wrong
Consulting to support CFO duties, to resolve unique challenges, or to provide temporary support during transitions
Data management, such as creating Excel spreadsheets for specialized tracking and reporting, such as may be needed for projects, asset management, staffing/HR, etc.
File organization and process development to support cloud-based record keeping

Questions About My Services

You can reach me through my Contact page or just schedule a free 20-minute consultation with me.

free consultation